Author: Jamie Pruden

Setting a signature line for your SI e-mail – Apple Mail edition

If you’d like to set a signature for your SI e-mail and you use Apple’s Mail to view and read your e-mail, open Mail and choose Preferences from the Mail menu.
Click Signatures at the top of the window.
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Click the + sign at the bottom of the middle column and give your new signature a name. You’ll note that I have a few… this is because I use different signature lines for students and parents (“Work – Official”), for employees of the school and vendors (“Work – with Cell”), and for when I’m goofing around (“SillyOne”). If you have more than one, you can choose which one you use… and it’s much easier if you give it a name so you can tell them apart.
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Now, in the column on the right, type in what you’d like shown for this signature. You can use different fonts, colors… even pictures (copy and paste) in your signature… the Communications Office is asking us to standardize on one that looks like this:
Mr./Ms. YourNameHere
YourTitleHere
St. Ignatius College Preparatory
2001 37th Avenue
San Francisco, CA 94116
(415) 731-7500 ext. YourExtensionHere
YourEmailHere
http://www.siprep.org
If you’d prefer, you can copy and paste the one above into the right column… You can embellish it as long as you keep in mind that your signature will look different on different computers. I stick with the standard font and color to avoid any weirdness on the other end.
Once you have the signature looking good, you must assign it to your account in the left column by dragging the name of the signature over on top of the particular account in which you’d like to use that particular signature. My work signatures don’t go on my personal accounts (and vice versa), but this gives you the ability to have separate signatures for different accounts.
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You can set your signature to go on e-mails automatically by clicking on the account on the left column, then choosing a signature from the “Default Signature” pop-up menu at the bottom of the window.
Once you’re done, close the Signatures window and create a new e-mail. You’ll notice you have a new option on the right side of your messages based on the names you assigned to your signatures:
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If you use Gmail’s web interface for your e-mail, there are instructions here.
If you use Outlook for your e-mail, there are instructions here.

Setting a signature line for your SI e-mail – Gmail edition

To get set up a signature on your SI e-mail if you use the Gmail web site to view and read your e-mail, click the small gear in the upper right corner of the main Gmail page, then choose Settings:

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In Settings, you’ll need to scroll down a bit to find the Signature area:
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In the edit box, type in what you’d like displayed at the bottom of your e-mail messages… I’ve enclosed some text here that you can copy and paste, then edit to match your information.

Mr./Ms. YourNameHere
YourTitleHere
St. Ignatius College Preparatory
2001 37th Avenue
San Francisco, CA 94116
415.731.7500 ext. YourExtensionHere
YourEmailHere
http://www.siprep.org

The checkbox under the edit box puts your signature above any quoted text that you might be responding to… good idea to check it so that your signature is not lost at the very bottom of a long thread of e-mails.

Once you’ve got it looking the way you’d like, scroll down again to the very bottom of the Settings page and click the “Save Changes” button to enable the new signature.

If you use Apple Mail for your e-mail, there are instructions here.
If you use Outlook for your e-mail, there are instructions here.